Spring 2025 End-of-Year Checkout Procedures
Preparing to Check Out
Cleaning Supplies: Cleaning supplies and equipment (vacuums, mops, brooms, rags, etc.) are available for your use. Check with hall staff for location. Return supplies promptly after using them so others may use them.
Mail: You will leave your forwarding address with the RA staff during checkout. All first-class mail is forwarded by hall staff for one year. Magazines are forwarded for 60 days. Inform all mail sources (e.g. credit card companies, magazine subscriptions, etc.) of your new address. DO NOT contact USPS to arrange for the forwarding of your mail. Use Campus Connection to update your mailing address with NDSU – this will be the default address used by the University, so make sure it is accurate.
Bikes & Motorized Scooters: Don’t forget your bike or scooter! Personal bicycles or motorized scooters not removed from the NDSU campus will result in your property being tagged and impounded with a $20 impound fee.
24-Hour Quiet Hours: 10pm on Friday, May 9 through 6pm on Friday, May 16. No warnings will be given during this time.
Dining Center Items: Please return any Dining Center items to the designated box near your hall office. This includes dishes, silverware, cups, salt/pepper shakers, etc.
Rental Lofts, Microwaves & Refrigerators: Rented metal lofts, defrosted refrigerators, and microwaves can be left in your room and will be picked up by CSI after your departure. Clean your microwaves and fridge to avoid fees.
Donate, Don’t Dispose! Gently-Used Items: Donate your gently-used clothes, shoes, purses, linens, towels, fans, housewares, blankets, sporting goods, and more! Donations will be collected from May 9 to May 18, 2025. The donation containers will be located at:
- Albrecht Blvd. & 15th Ave. Between Sevrinson & Thompson
- HR Lot: North End of Cater
- Reed/Johnson and Weible Loop
Non-Perishable Food Items: Placed UNOPENED and non-expired food in the designated container near your hall office to have items donated to the NDSU Good Herds Food Pantry.
Checking Out
Schedule your checkout.
- Each resident is responsible for checking out of their room. Third-party checkouts are not allowed.
- There are two checkout methods that your Hall Director may choose from - traditional (signing up) or service desk (stopping by the front desk). Check with a staff member such as a RA or your Hall Director for details.
- It is your responsibility to arrange the checkout time. Please see your RA if you have questions.
- Checkouts take approximately 20-30 minutes.
- If you are required to sign-up for a checkout time, you must reserve a checkout time at least 24 hours in advance.
- Failure to check out with an RA will result in a $50.00 improper checkout charge, plus any damages or cleaning fees.
Return your room to its original condition.
- All trash must be taken to outside dumpsters by residents. Trash rooms on the floors will be closed starting May 9 at 3 p.m.
- Work with a buddy to unbunk your beds or lower them to the lowest level. If you rented your loft, you may leave it lofted.
- Move furnishings to their original locations.
- Thoroughly clean drawers, desks, radiators, window sills, shelves, waste baskets, windows, and mirrors.
- Sweep and mop (or vacuum) your room.
- Wipe down all surfaces. This includes countertops, mirrors, windows, baseboards, shelves, drawers, etc.
- Close all windows/drapes/blinds.
The RA will check your room using the Room Condition Form (RCF) you completed when you moved in. You will be assessed for damages beyond normal wear and tear and for any damages not accounted for on your RCF.
Return room/mail keys to RA. You will be charged if not returned at checkout.
Donate, Don’t Dispose!
Gently-Used Items: Donate your gently-used clothes, shoes, purses, linens, towels, fans, housewares, blankets, sporting goods, and more! Donation containers will be located on campus (look for posters in your hall with details). For convenience, donation containers will be available in all low rises but residents are also welcome to use donation trucks.
Non-Perishable Food Items: Placed UNOPENED and non-expired food in the designated box near your hall office to have items donated to the NDSU Good Herds Food Pantry.
Additional Notes
Checking Out Early: Coordinate with your Hall Directornon-perishable to check out early. You may officially check out at any time, but early checkout will not result in a refund.
Improper Checkout Fee: Failure to properly check out with a staff member by 6 p.m. on Friday, May 16 will result in a $50 improper checkout fee, plus any applicable charges for keys, cleaning, and/or damages.
Cleaning Charges: If your roommate is leaving early, they must help you clean your room/foyer space. If additional cleaning is required by the University, you will be charged a minimum of $100 for labor costs.
Damage Charges: The final condition of the room and unclaimed damage charges are the responsibility of the last resident checking out. Damages are assessed by the RA and/or Hall Director. You will be billed for any damage charges accrued. Roommates are encouraged to discuss plans prior to checkout and to take responsibility for their respective damages.
Summer Housing: Summer Housing information will be announced later this semester.
NDSU Commencement: Students graduating or participating in commencement exercises are allowed to stay in the halls until noon on Saturday, May 17. Please request a break housing form from your Hall Director and complete it before Friday, May 2. Students must also make arrangements to check out with their Hall Director.
Athletics: Coaches will work with Residence Life to make arrangements for athletes who need to stay late. Athletes should make individual arrangements with their Hall Director for hall checkout.